Correction: The vote is on Friday, not Thursday.
Editor’s note: The vote on the Kinsey Institute is happening at 11:10 a.m. on the 10th of November. The item reads as:
- New Business
- Action Item: Approval is requested for the Resolution in Honor of
Michael J. Mirro
- Action Item: Approval is requested for the designation of the Kinsey Institute as a University-Related Entity in accordance with the University-Related Legal Entities Policy [UA-09]
What’s not on the agenda is who proposed this, and how it came about, and what the plan is if it passes.
Staff report
Indianapolis, Indiana – November 7, 2023
The Indiana University Board of Trustees will convene on November 9, 2023, at the Madam Walker Legacy Center in Indianapolis to discuss a range of agenda items. The two-day meeting, scheduled from November 9 to November 10, will feature various committee sessions and a business meeting, among other proceedings. The schedule, however, remains subject to change based on the developments of the meeting.
The agenda for the meeting includes several critical items, and here are the highlights for each day:
Thursday, November 9, 2023
- Executive Sessions: The day begins with executive sessions involving the Trustees and President Whitten in the Memorial Board Room, addressing matters authorized by Open Door Law Sections 5-14-1.5-6.1(b); 5-14-1.5-6.1(b)(3); 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(7).
- Swearing-in Ceremony: At 12:50 PM in the Grand Casino Ballroom, there will be a swearing-in ceremony, open to the public.
- Committee Sessions: The Committee Sessions will follow in the Grand Casino Ballroom and are also open to the public. Key topics include Academic Affairs & University Policies, Student Relations, and External Relations.
- Social Dinner: The day will conclude with a social dinner for Trustees and President Whitten at 6:00 PM.
Friday, November 10, 2023
- Finance & Audit Committee: The day starts with the Finance & Audit Committee session at 9:00 AM, featuring discussions on the HR 2024 Update, Employee Healthcare Program Annual Report, Healthcare and Retirement Plan Amendments, Review of Audit Opinion and Financial Statements, and Approval of Housing and Dining Rates.
- Facilities & Auxiliaries Committee: Following a break at 11:00 AM, the Facilities & Auxiliaries Committee session begins at 11:10 AM, addressing Project and Architectural Design Approvals, including the IU School of Medicine – Fesler First and Second Floor Renovations, IUB – Research Laboratory Renovations, and IUB – Poplars Site Redevelopment (Architectural Design Only).
- Business Meeting: The day culminates with the Business Meeting at 11:10 AM, presided by Chair W. Quinn Buckner. The meeting will cover various aspects, including General Business, Chair’s Report, President’s Report, Faculty Report, Committee Action Items, Conflict-of-Interest Statements, Award of Degrees, Old and New Business, and plans for the Next Meeting in February 2024.
- Appendix: The meeting will also include discussions and actions on items presented in the Business Meeting Appendix, including academic personnel appointments, housing and dining rates for fiscal year 2025, and amendments to the university’s healthcare and retirement plans.
Please note that the schedule and agenda are subject to change based on the proceedings and decisions made during the meeting. The Indiana University Board of Trustees will address important matters that impact the university’s future and its academic and financial affairs. The outcomes of the meeting will have far-reaching implications for the IU community and beyond.
For the most current information and updates on the Indiana University Board of Trustees meeting, please visit the official Indiana University website.
Here is the full agenda for those wanting to read ever detail of it:
Indiana University Board of Trustees Meeting
Nov 9, 2023 at 9:00 AM EST to Nov 10, 2023 at 12:00 PM EST
Madam Walker Legacy Center, 617 Indiana Avenue, Indianapolis, Indiana 46202, Grand Casino Ballroom
Meeting times as specified in the agenda are subject to change based
on the proceedings of the meeting.
Agenda
Thursday, November 9, 2023
- Executive Session,* Trustees and President Whitten, Memorial Board Rm 9:00 AM
- Executive Session,* Trustees, Memorial Board Rm 12:15 PM
*Executive Session – Items authorized by Open Door Law Sec. 5-14-1.5-6.1(b);5-14-1.5-6.1 (b)(3); 5-14-1.5-6.1(b)(5); 5-14-1.5-6.1(b)(7)
- Swearing-in Ceremony, Grand Casino Ballroom, Open to the public 12:50 PM
- Committee Sessions, Grand Casino Ballroom, Open to the public
Committee: Jeremy A. Morris, chair, Catherine A. Langham, vice chair, Cynthia L. Lucchese, J. Timothy Morris, Kyle S. Seibert, Donna B. Spears, Isaac Torres, Vivian Winston, W. Quinn Buckner, ex officio-
- : Approval is requested for personnel items per the appendix to the agenda
-
Presenters: Executive Vice President and IUB Provost Rahul Shrivastav, Interim Chancellor and Executive Vice President, IUPUI Carol Anne Murdoch-Kinch, Executive Vice President for University Clinical Affairs Jay L. Hess, M.D., Vice President for Regional Campuses and Online Education Susan Sciame-Giesecke
Presenter: Associate Professor of Biology, IUPUI, Susan Walsh
Presenters: Interim Chancellor and Executive Vice President, IUPUI Carol Anne Murdoch-Kinch and Herron School of Art and Design Dean, Valerie Eickmeier Professor in Sculpture Greg Hull
- Student Relations Committee 1:50 PM
Committee: Kyle S. Seibert, chair, Donna B. Spears, vice chair, Catherine A. Langham, Cynthia L. Lucchese, Jeremy A. Morris, J. Timothy Morris, Isaac Torres, Vivian H. Winston, W. Quinn Buckner, ex officio- A Student Services Update Across Indiana University
Presenters: Vice Provost for Student Life, IUB, Lamar Hylton, Vice Chancellor for Student Affairs, IUPUI, Eric A. Weldy, Executive Associate Dean for Educational Affairs and Institutional Improvement, IU School of Medicine, Paul M. Wallach, Vice Chancellor for Student Engagement, IUS, Amanda Stonecipher
- A Student Services Update Across Indiana University
- Old Business
- New Business
- Adjournment
- Break 2:30 PM
Committee: Vivian H. Winston, chair, Catherine A. Langham, vice chair, Cynthia L. Lucchese, Jeremy A. Morris, Kyle S. Seibert, Donna B. Spears, Isaac Torres, W. Quinn Buckner, ex-officio
Presenter: Vice President for University Relations Michael Huber
Social Dinner, Trustees and President 6:00 PM
Friday, November 10, 2023
- Finance & Audit Committee 9:00 AM
Committee: Cynthia L. Lucchese, chair, J. Timothy Morris, vice chair, Catherine A. Langham, Jeremy A. Morris, Kyle S. Seibert, Donna B. Spears, Isaac Torres, Vivian H. Winston, W. Quinn Buckner, ex officio- HR 2024 Update and Employee Healthcare Program Annual Report
Presenter: Vice President and Chief Human Resources Officer Todd Richardson
- HR 2024 Update and Employee Healthcare Program Annual Report
- Healthcare and Retirement Plan Amendments
Presenter: Vice President Richardson
- Action Item: Approval is requested for amendments to the healthcare plan per the appendix to the agenda
- Action Item: Approval is requested for amendments to the retirement plan per the appendix to the agenda
- Review of Audit Opinion and Financial Statements
Presenters: Executive Vice President for Finance and Administration Dwayne Pinkney, Associate Vice President and University Controller Anna Jensen, Plante Moran Representative Katie Thornton
- Approval of Housing and Dining Rates
Presenters: Executive Vice President Pinkney, University Treasurer Don Lukes
- Action Item: Approval is requested for housing and dining rates for fiscal
year 2025 per the appendix to the agenda.
- Old Business
- New Business
- Adjournment
- Facilities & Auxiliaries Committee 10:15 AM
Committee: Donna B. Spears, chair, Vivian H. Winston, vice chair, Catherine A. Langham, Cynthia L. Lucchese, Jeremy A. Morris, J. Timothy Morris, Kyle S. Seibert, Isaac Torres, W. Quinn Buckner, ex officio- Project and Architectural Design Approvals
Presenters: Vice President for Capital Planning and Facilities Thomas A. Morrison, Executive Vice President Shrivastav, Vice President for Research Russell J. Mumper, Associate Vice President for Capital Planning Adam D. Thies and Principal, Torti Gallas + Partners Stephanie Farrell
- Project and Architectural Design Approvals
- IU School of Medicine – Fesler First and Second Floor Renovations (Project Only)
- IUB – Research Laboratory Renovations (Project Only)
- c. IUB – Poplars Site Redevelopment (Architectural Design Only)
- Action Item: Approval is requested for projects and architectural design per the appendix to the agenda
- Old Business
- IUB – Wright Quadrangle Renovations
- Action Item: Approval is requested for a change in project cost per the appendix to the agenda
- New Business
- Adjournment
Break 11:00 AM
- Business Meeting 11:10 AM
Presenter: Chair Buckner- General Business
- Action Item: Approval is requested for the minutes of the meeting on August 25, 2023
- General Business
- Chair’s Report
Presenter: Chair Buckner
- President’s Report
Presenter: President Whitten
- Faculty Report
Presenter: UFC Co-Chairs Philip Goff, Colin Johnson, Carolyn Schult
- Committee Action Items
- Action Item: Approval is requested for all action items recommended by the standing committees per the appendix to the agenda
- Conflict-of-Interest Statements
- Action Item: Approval is requested for conflict-of-interest statements
- Award of Degrees
- Action Item: Approval is requested for the awarding of degrees as of August 31, 2023, September 30, 2023, and October 31, 2023
- Old Business
- New Business
- Action Item: Approval is requested for the Resolution in Honor of
Michael J. Mirro
- Action Item: Approval is requested for the designation of the Kinsey Institute as a University-Related Entity in accordance with the University-Related Legal Entities Policy [UA-09]
- Next Meeting
February 29 – March 1, 2024, IU Southeast
- Adjournment
- Appendix
Business Meeting APPENDIX – Action Items
November 10, 2023
11:10 am – 12:00 pm
Madam Walker Legacy Center, Grand Casino Ballroom
Indianapolis, IN
- Academic Affairs & University Policies Committee
- Personnel
Action Item: Approval is requested for the following personnel items:
IUB-Provost and Executive Vice President Rahul Shrivastav
Initial Appointments
School of Public Health
For Austin Robinson, Associate Professor of Kinesiology, with tenure, beginning January 1, 2024.
Maurer School of Law
For Christopher Ryan, Professor with tenure beginning January 1, 2024.
Reappointments and Changes in Status
Kelley School of Business
For Matthew Billett, Professor of Finance, a change in title from Richard E. Jacobs Chair in Finance to Chase Chair of Banking and Finance for the period July 1, 2023 to June 30, 2028.
For Vivian Fang, Professor of Finance, the additional title as Richard E. Jacobs Chair in Finance for the period July 1, 2023 to June 30, 2028.
For Martin Arthur McCrory, Chairperson and Professor of Business Law and Ethics, the additional title as Eveleigh Professor in Business Leadership for the period July 1, 2023 to June 30, 2028.
For Erik Gonzalez-Mule, Chairperson and Associate Professor of Management and Entrepreneurship, a change in title from Eveleigh Professor in Business Leadership to Randall L. Tobias Chair in Leadership for the period July 1, 2023 to June 30, 2028.
For Haizhen Lin, Associate Professor of Business Economics and Public Policy, the additional title as Jack R. Wentworth Professor for the period July 1, 2023 to June 30, 2028.
For Blake Dustin Mathias, Associate Professor of Management and Entrepreneurship, the additional title as William L. Haeberle Professor of Entrepreneurship for the period July 1, 2023 to June 30, 2028.
For Lucy Yan, Associate Professor of Operations and Decision Technologies, the additional title as John and Ester Reese Professor for the period July 1, 2023 to June 30, 2028.
For Jingjing Zhang, Associate Professor of Operations and Decision Technologies, and Co-Director of the Institute for Business Analytics, the additional title as Judith Norman Davis and Kim G. Davis Professor of Business Analytics for the period July 1, 2023 to June 30, 2028.
IUPUI-Interim Executive Vice President and IUPUI Chancellor Carol Anne Murdoch-Kinch
Initial Appointments
School of Health and Human Sciences
Vijay Gangi, Professor, Department of Nutrition and Dietetics, with tenure, effective October 1, 2023, Director, Department of Nutrition and Dietetics, for the period October 1, 2023 to July 31, 2024.
Office of IU Research
Chris Liu, Professor, Department of Earth Sciences, School of Science, with tenure, Associate Vice President for Research Development, effective November 6, 2023.
Reappointments and Changes of Status
UITS
For James Gladden, Associate Vice President, Learning Technologies, Professor, School of Health and Human Sciences, the additional titles of Interim Executive Vice Chancellor, Chief Academic Officer, IUPUI, effective September 25, 2023.
Retirements and Emeritus Titles
For Kathy E. Johnson, Executive Vice Chancellor, Chief Academic Officer, Professor, Department of Psychology, School of Science, retirement effective November 1, 2023, with the titles Executive Vice Chancellor Emerita and Professor Emerita.
SCHOOL OF MEDICINE-Executive Vice President and Dean Jay Hess
Reappointments and Changes of Status
For Ruslan Rafikov, a change in title from Visiting Professor to Professor, Department of Medicine, with tenure, effective October 1, 2023.
For Olga Rafikova, a change in title from Visiting Associate Professor to Associate Professor, Department of Medicine, with tenure, effective September 1, 2023.
- Music and Art Technology Department Transition
Action Item: Approval is requested to transition the Music and Arts Technology Department from the Purdue School of Engineering and Technology to IU’s Herron School of Art and Design
The August 2022 MOU outlining the realignment of IUPUI indicated that the IU Department of Music and Arts Technology (MAT) would remain an IU department, separating from the Purdue School of Engineering and Technology. Administrators from MAT and the Herron School of Art and Design began exploring the possibility of creating a home for MAT within Herron. Additional conversations between faculty and staff began to identify potential areas of growth
aligning with the new 2030 IU Indianapolis strategic plan. These include opportunities to create an Expressive Arts Therapy program by connecting Herron’s Art Therapy Program with MAT’s Music Therapy Program. There are similar collaborative opportunities between visual art, design, and music technology. There is significant growth potential for MAT with direct support from Herron’s marketing and communications, recruiting and admissions, and development teams.
Herron currently has three departments: 1) Fine Arts; 2) Visual Communications Design; and 3) Art Education, Art History, and Art Therapy. We propose adding MAT as a fourth department. Initially, this is an administrative realignment only. There is no immediate plan to physically move MAT to Herron, but this is a consideration for the future.
Herron and MAT administration have worked together with the campus to pursue this realignment in accordance with the IUPUI Faculty Guide Policy on School or Program Restructuring (Appendix A). In early spring 2023, IUPUI Office of Academic Affairs launched a survey providing the faculty and staff of Herron and MAT an opportunity to vote on initiating a formal exploration of this transition. Results were very positive with 83 members of the faculty and staff voting to support the exploration of this path and no members voting in opposition.
We created seven task forces comprised of Herron and MAT faculty and staff to identify and navigate potential challenges and opportunities. These task forces include Faculty Affairs, Curricular Affairs/Enrollment Management, HR/Finances/Development, Facilities/IT, Communications/Branding, and Programming/Events. We learned that the
accrediting organizations for Herron and MAT (NASAD and NASM) are connected under National Associations of Art and Design, Music, Dance, and Theater. We also found curricular intersections and synergy as well as overlapping areas of community engagement.
IUPUI Office of Academic Affairs distributed a finale survey to faculty and staff to vote on the transition. Ninety-nine (99) voted in support and 4 voted no. Given positive vote, we would like to complete the realignment in January 2024. This would ensure that MAT students, faculty, and staff have IU School-level representation and support. This will also help recruitment efforts for the 2024-25 academic year. Thus, a January 2024 move date will position current and future students and colleagues for success.
- finance & audit Committee
- Housing and Dining Rates Proposal for fiscal year 2025 (to be presented at the meeting)
Action Item: Approval is requested for the housing and dining rates for fiscal year 2025.
- Healthcare Plan Amendments
Action Item: Approval is requested to amend the university’s healthcare plan per the following resolution:
BOARD OF TRUSTEES RESOLUTIONS
DELEGATION OF AUTHORITY REGARDING
UNIVERSITY HEALTH AND WELFARE PLANS
WHEREAS, Indiana University (“University”) sponsors and maintains medical, prescription drug, dental, and other health and welfare health plans for eligible employees of the University (each, a “Health Plan” and collectively, “Health Plans”);
WHEREAS, the University has certain administrative duties and authority as sponsor and administrator of the Health Plans;
WHEREAS, the Board of Trustees recognizes that the University acts as a fiduciary insofar as it exercises discretion in administering the Health Plans;
WHEREAS, the Board of Trustees has authority pursuant to Indiana Code 21-38-3-2 to delegate authority it possesses to its employees or others;
WHEREAS, the Board of Trustees desires to delegate authority to amend the Health Plans to the Vice President and Chief Human Resources Officer at Indiana University;
WHEREAS, Indiana University is currently designated as the Plan Administrator of each self-insured Health Plan and accordingly is responsible for performing the duties required for operation and management of the Health Plan, including the power and discretion to construe and interpret the Health Plan and to resolve any disputes arising under the Health Plan; and
WHEREAS, the Board of Trustees desires to delegate all administrative responsibilities for the Health Plans to the Vice President and Chief Human Resources Officer.
RESOLVED THAT, the Board of Trustees (i) designates the Vice President and Chief Human Resources Officer as the Plan Administrator for each of the self-insured Health Plans and (ii) delegates to the Vice President and Chief Human Resources Officer the authority to amend each of the Health Plans.
RESOLVED FURTHER THAT, the Board of Trustees may revoke or change such delegation of authority and responsibilities under one or more of the Health Plans at any time.
RESOLVED FURTHER THAT, the Vice President and Chief Human Resources Officer is hereby authorized to take such actions that he or she deems necessary or advisable, in his or her sole discretion, to perform the administrative duties and authority delegated to him or her pursuant to these resolutions.
RESOLVED FURTHER THAT, the Vice President and Chief Human Resources Officer is hereby specifically authorized to (i) delegate some or all of his or her administrative and duties and authority related to the Health Plans to one or more persons, (ii) establish a health and welfare plan committee by written charter, and delegate some or all of his or her administrative duties and authority related to the Health Plans to that committee, (iii) engage, or authorize the committee to engage, one or more advisors to render advice related to the Health Plans, (iv) secure fiduciary insurance for University employees who have been delegated fiduciary authority with respect to the Health Plans, and (v) take any additional actions that he or she, in his or her discretion, deems necessary or advisable to effect the purposes and intents of the foregoing resolutions.
RESOLVED FURTHER THAT pursuant to Indiana Code 21-38-4-1, the Board of Trustees shall (i) indemnify and hold harmless the Vice President and Chief Human Resources Officer and any other University employee to whom he or she delegates any duties and authority related to the Health Plans in accordance with this resolution, from any liability, cost, or damage in connection with the performance of such duties and authority, including the payment of any legal fees, and (ii) provide for the defense of the Vice President and Chief Human Resources Officer and any other University employee to whom he or she delegates any duties and authority related to the Health Plans in accordance with this resolution in any suit arising out of the performance of such duties and authority, to the full extent permitted under Indiana Code 21-38-4-1.
RESOLVED FURTHER THAT, the Vice President and Chief Human Resources Officer shall report to the Board of Trustees regarding any material changes to the Health Plans at least annually.
RESOLVED FURTHER THAT, any actions previously taken by the officers or employees of the University that would have been authorized by the foregoing resolutions, if taken after their adoption, are hereby ratified and confirmed. Accordingly, to effect the purposes and intents of the foregoing resolutions, the actors previously described shall be indemnified for actions previously taken.
- Retirement Plan Amendments
Action Item: Approval is requested to amend the university’s retirement plan per the following resolution:
Board of Trustees Resolution
Approving AMENDMENTS of RETIREMENT Plans
WHEREAS, Indiana University (“University”) sponsors and maintains the Indiana University Replacement Base Plan (“Replacement Base Plan”), a defined contribution profit sharing plan under Internal Revenue Code (“Code”) Section 401(a), to which the University makes supplemental employer contributions on behalf of eligible employees;
WHEREAS, the University sponsors and maintains the Indiana University Supplemental Early Retirement Plan (“SERP”), a defined contribution money purchase pension plan under Code Section 401(a), to which the University makes supplemental employer contributions on behalf of a closed group of eligible employees;
WHEREAS, pursuant to resolution dated December 7, 2018, the Board of Trustees delegated the right to amend the Replacement Base Plan to the Vice President for Human Resources, provided, however that, unless an amendment is legally required under federal or state law, any amendment that materially increases the cost of the Replacement Base Plan or significantly changes the structure of the Replacement Base Plan shall be subject to the approval of the Board of Trustees;
WHEREAS, pursuant to resolution dated December 7, 2018, the Board of Trustees delegated the right to amend the SERP to the Vice President for Human Resources, provided, however that, unless an amendment is legally required under federal or state law, any amendment that materially increases the cost of the SERP or significantly changes the structure of the SERP shall be subject to the approval of the Board of Trustees;
WHEREAS, the position of Vice President for Human Resources has been renamed the Vice President and Chief Human Resources Officer and wherever the former term is used with respect to the University’s retirement and benefit plans, it shall have the same meaning as the latter term;
WHEREAS, the University desires to amend the Replacement Base Plan to (i) make changes required under the Setting Every Community Up for Retirement Act of 2019 (“SECURE Act”) and SECURE 2.0 Act of 2022 (“SECURE 2.0”), (ii) increase the limit on mandatory cash-out distributions effective January 1, 2024, and (iii) permit in-service distributions to certain retirees who return to work; and
WHEREAS, the University desires to amend the SERP to (i) make changes required under the SECURE Act and SECURE 2.0, (ii) reflect the new job framework adopted by the University, and (iii) permit in-service distributions to certain retirees who return to work.
RESOLVED FURTHER THAT, the Board of Trustees approves the Second Amendment to the Indiana University Replacement Base Plan, in substantially the form attached hereto, effective as of the dates set forth therein.
RESOLVED FURTHER THAT, the Board of Trustees approves the amended and restated Indiana University Supplemental Early Retirement Plan, in substantially the form attached hereto, effective as of January 1, 2024.
RESOLVED FURTHER THAT, the Board of Trustees does hereby authorize and direct the Vice President and Chief Human Resources Officer to execute the Second Amendment to the Indiana University Replacement Base Plan and the restated and amended Indiana University Supplemental Employees Retirement Plan, in substantially the form attached hereto, effective as of the dates set forth therein, on behalf of and in the name of the Board of Trustees, and to take any additional actions that may be necessary or appropriate to implement the foregoing resolutions and administer the provisions of these plans.
Action Item: Approval of the Board is requested to renovate portions of Fesler Hall on the Indianapolis campus, totaling approximately 18,700 square feet.
This project will renovate the entire first floor and the east section of the second floor of Fesler Hall (opened in 1938) to create space to relocate portions of the IU School of Medicine’s Department of Obstetrics and Gynecology and Department of Anesthesia currently housed in University Hospital.
This renovation will remove aged research and building infrastructure that does not meet current standards and return the space to more appropriate use as office, classroom, and support areas. Existing lab equipment, an environmental room, window air conditioner units, and research-related plumbing and exhaust systems will be removed. Fire alarms and sprinklers will be updated, along with LED lighting, electrical and data service, and mechanical systems and controls.
New spaces to support administrative needs for the Department of Obstetrics and Gynecology and the Department of Anesthesia will include offices, a work room, kitchenette, and storage areas. A new classroom will be added and an existing classroom on the second floor will be updated. The first and second floor lobbies also will be updated, and a new bike room, mail room, single-user restroom with shower, and wellness room will serve the building’s occupants and the campus.
This project is estimated at $5.1 million and will be funded by IU School of Medicine Funds. Appropriate state approvals will be requested.
Action Item: Approval of the Board is requested to construct new research laboratory facilities with related support space and renovate existing research laboratories as needed on the Bloomington campus. This project will support growth in innovative research in technology (microelectronics, nanotechnology, artificial intelligence, machine learning, cybersecurity, and cyberphysical systems) and life sciences (neurosciences, health and environment, biohealth informatics, medical devices and sensors, and biological mechanisms); aid in the recruitment of new faculty in these areas; and create opportunities to pursue new research funding, partnerships, and collaborations.
Approximately 94,700 gross square feet over eight buildings will be impacted by this project. High bay shell space at Multidisciplinary Engineering and Science Hall will be built out to provide new lab and support space. A former office building on Ellis Road will be renovated to create new lab facilities. Existing labs in Swain West, Biology, Chemistry/Chemistry Addition, Geological Sciences, Multidisciplinary Science Building II, and Simon Hall also will be renovated as needed. Necessary infrastructure upgrades and replacements including mechanical, electrical, plumbing and air exchange systems along with new technologies and equipment will ensure a modern and safe environment.
This project is estimated at $45 million and will be funded by Revenue Bonds issued under IC 21-35-3-7 to be repaid with Research Funds. Appropriate state approvals will be requested.
Action Item: Approval of the Board is requested for the design of a new, six-story university-affiliated housing project of approximately 192,000 gross square feet, located at the site of the former Poplars building on 7th Street on the Bloomington campus. The facility will provide 158 units accommodating about 396 beds.
The design for Poplars Redevelopment contributes to the existing neighborhood by creating a welcoming student living community that seamlessly weaves into the adjacent context and becomes an extension of the campus. The streetscape is enlivened with an open corner public terrace at the intersection of 7th Street and North Dunn that draws pedestrians in with an open arcade. The open arcade becomes part of a raised walk at the entire frontage of the project. A series of three landscaped courtyards open onto the street to create a friendly and varied pedestrian experience, as well as break up the building into smaller pieces, with the central courtyard as the main building entrance. The open arcades continue at various points along the frontage to prioritize the pedestrian experience, and the last arcade is also connected to the adjacent interior amenity space. Landscaped berms negotiate the grades and soften the areas between the building and public sidewalk.
The building massing includes four story elements fronting along all public streets with setbacks to the upper floors, bringing pedestrian scale at the street edge of the building and thus sensitively stepping down to the adjacent residential community. The central courtyard includes a special tower element to mark the building entrance at the center of the block, reminiscent of the many towers of the campus. Gables, hipped roofs, and crenellated parapets create a varied top to the building and use elements inspired by the university’s distinctive architectural heritage. The base of the building is entirely of variegated, smooth cut limestone veneer and has a taller floor height and taller window openings. The stone base and beveled edge synthetic slate roof tile treatments make a clear reading of the base, middle, and top. Bay windows provide articulation, further break down the scale, and add to the residential feel of the project. The entire building includes stone accents in the form of headers, surrounds, copings, and banding that further highlight the use of this local material. Above the ground floor, red brick that is cohesive with other campus brick buildings is employed, and brick details such as jack arch headers are also utilized to reinforce the traditional architectural facade. The aluminum windows include deeper insets and mullion patterns also appropriate for this design language.
The unit mix ranges from studio to four bedrooms, providing a variety of housing options. The units will include one-to-one-bedroom-to-bathroom parity in all unit types and in-unit washers and dryers. A generous ground floor lobby is located off the main entrance courtyard with thru access to vehicular parking across the alley as well as bike storage. The leasing and management office area is provided at the east end, with frontage on the public terrace, as well as direct access to the east private courtyard. About 2,000 square feet of additional interior amenity space with direct access to the west private courtyard is provided for potential study and collaboration space as well as multipurpose and game rooms. The east and west private courtyards also provide opportunities for outdoor gathering and relaxation. Another 500 square feet of amenity space per floor on the upper floors can be utilized for study rooms and lounges.
Visual representations of the project’s design have been included in the meeting presentation to the Board for approval.
Action Item: Approval of the Board is requested for a change in project cost for the Wright Quadrangle Renovation project on the Bloomington campus. This project was originally approved by the Board at the October 2021 meeting for an estimated total project cost of $51.9 million. Due to construction cost escalation and supply chain disruptions, the new estimated construction cost is $72.3 million, excluding furniture, fixtures and equipment.
